Best food safety check apps for restaurants: digital HACCP records compared
- Published
- Updated
- Prices read on
Yes Chef makes restaurant management software. This page is written by us; competitor details are from their own sites on the date shown.
In short
- Keeping food-safety records is the restaurant’s legal duty. An app helps you keep them; it does not make you compliant.
- There are two kinds of product: checklist apps, where a person records the check, and sensor systems, where hardware does.
- Of the six products here, only Trail showed a price in pounds on the pages we read: £38 to £82.50 per site per month on monthly billing, on 12-month terms. FoodDocs publishes in US dollars.
- Yes Chef’s checks are one part of a wider app. It has no sensors, no advice line, no Android app and no published price.
First: the records are your duty, not the app’s
The legal duty to keep food-safety records sits with the restaurant. Software helps you keep them: it reminds, it timestamps, it stores. It does not make a kitchen compliant, and no app here, ours included, can promise you a good inspection. If you are unsure what your own records must cover, ask your local authority’s environmental health team before you choose a tool.
What to look for
- A time and a name on every entry, recorded when the check is done, not typed in afterwards.
- Checks that are due at a time, so a missed one is visible.
- Somewhere for the failure to go. A fridge reading out of range should become an incident someone has to close, not a red number in a list.
- A shared tablet as well as personal phones. Not every kitchen porter wants a work app on their own phone.
- What happens when the wifi drops in the walk-in.
- Getting the records out: for an inspector on the day, and for yourself if you ever leave the supplier.
Checklist apps and sensor systems
There are two kinds of product under this heading. A checklist app has a person do the check and record it. A sensor system puts hardware in the fridge and records the temperature by itself. Checkit is built around automated monitoring, with checklists alongside. Navitas offers digital checks with its own wireless temperature pods and probes. Trail, Alert65, FoodDocs and Yes Chef are checklist apps.
Sensors take a job off the shift. Checklists depend on people doing them. A site with many fridges, or several sites, has more reason to look at sensors. Neither sensor supplier here showed a price on the pages we read, so that comparison needs a quote.
The products
Not ranked. Each description is the company’s own, from its site on 13 October 2026.
| Product | What it is | Published price | Source |
|---|---|---|---|
| Trail | Digital checklists and record logs for hospitality sites: opening and closing, food safety, cashing up. Runs in a browser on any device, with an offline mode | Per site per month, unlimited users: Team £38 monthly / £32 yearly; Standard £75 / £65; Trail Evo £82.50 / £71.50; Enterprise by quote. 14-day free trial, no card | trailapp.com |
| Navitas | Food safety and compliance for multi-site hospitality: digital checks, wireless temperature pods and probes, audits, risk assessments, incidents, training | None on the home page. “Book a demo” | navitas.eu.com |
| Checkit | Sensor-based monitoring of fridges, freezers and more, plus digital checklists. Also sells to hospitals, pharma and labs | Not published. Demo | checkit.net |
| Alert65 (Food Alert) | Food safety and health-and-safety software from a consultancy: HACCP templates, 200+ risk assessment templates, daily checks, allergens, training records, incident logs, and a 24/7 advice line | Not published. Contact form | foodalert.com |
| FoodDocs | HACCP plan builder and monitoring app. Builds a HACCP plan from a questionnaire | US dollars only, per site per month, unlimited users: Lite $99 monthly / $79 on annual billing; Standard $199 / $167; Professional $299 / $250. Onboarding fee listed: $999 (Lite), $1,249 (Standard). 14-day free trial, no card | fooddocs.com |
| Yes Chef | Checks as one part of a restaurant app, beside rota, sales and menu | Not published. No free trial | Getting it |
Trail’s price, and its term
Trail is the only product here that showed a price in pounds, which makes it the easy one to budget for: £38 to £82.50 per site per month on monthly billing, with unlimited users. Two things to read before you sign. The pricing page’s own FAQ says all plans run on 12-month terms. And “APIs & Integrations” and single sign-on are listed on Trail Evo and above (Trail pricing, 13 October 2026; the same three prices appear on The Access Group’s page).
What Yes Chef’s checks do
In Yes Chef, checks are done on a phone or a shared tablet. Each one is timed and carries the name of the person who did it. Alongside the checks there are incidents, a record of equipment and repairs, and an inspector pack for a visit.
The reason to have checks in the same app as everything else is that the people are already in it. The rota, tasks and team messaging are in the same place, and the kitchen’s prep list and wall screen sit beside the checks rather than behind another login.
Where Yes Chef is not the right choice
- You want sensors or probes. Yes Chef has no temperature hardware. A person takes the reading and records it.
- You want food-safety advice with the software. We are a software company. There is no consultancy and no advice line. Alert65 comes with both.
- You only want checks. Trail is a dedicated checklist product. It publishes its price and gives you a 14-day free trial.
- You need stock control or supplier ordering now. Neither is built. Both are marked “coming soon”, with no date.
- Your team is on Android. There is a web app and an iPhone app. There is no Android app.
- Your till is not SumUp POS Pro. That is the one till we connect to live today.
- You want payroll run from, or linked to, the same tool. Yes Chef exports approved timesheets as a CSV file. It has no payroll integration.
- You want to sign up and try it today. There is no sign-up form and no free trial. Yes Chef is offered to a limited number of restaurants, and we set each one up ourselves.
- You need a price before you talk to anyone. We do not publish one.
- You want a long track record. Yes Chef is new. We have no customer numbers, case studies, awards or certifications to show you.
On Trail now? Read how a move from Trail works, and what does not come across.
See how it works, step by step
Sources
Everything said here about another company comes from its own pages, read on 13 October 2026. Prices change; follow the link for today’s.
- Trail, Pricing: trailapp.com/pricing (read 13 October 2026)
- The Access Group, Checklists (Trail): theaccessgroup.com/en-gb/hospitality/software/checklists (read 13 October 2026)
- Navitas, Home page: navitas.eu.com (read 13 October 2026)
- Checkit, Home page: checkit.net (read 13 October 2026)
- Food Alert, Alert65: foodalert.com/alert65 (read 13 October 2026)
- FoodDocs, Pricing: fooddocs.com/pricing (read 13 October 2026)
All product names are trade marks of their owners. Yes Chef is not affiliated with any of them. If something here is wrong or out of date, write to omar@1273.co.uk and we will correct it.
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